dossierwerk
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How it works

From product record to a traceable evidence file.

Create the product record, connect the evidence you already hold, resolve what is missing, and preserve every review and decision in one traceable file.

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Stacking tower “Lumi”
FILE-2026-0488 · Wooden toy
1 Create New
2 Structure Structure
3 Assess Requires review
4 Resolve EN 71-3 test report missing
5 Decide Proceed with conditions
✓ Maintain Evidence pack

One file. Six stages. A record that develops over time.

01 · Create

Start with the product—not a blank checklist.

Add the product identity, supplier, target market and the records you already hold. dossierwerk brings them together in one Product File for the SKU.

Stacking tower “Lumi”
FILE-2026-0488
New
Supplier
Guangli Toys Co.
Target market
Great Britain
Age group
1–3 years
Product type
Wooden children’s toy
Incoming4
EN_71_test_report.pdf
Supplier_specification.pdf
EN71-3_test_report.pdf
Product_traceability_record.pdf
02 · Structure

Product context shapes the evidence structure.

Product characteristics create a suggested evidence structure from the selected market rulepack. The importer reviews and confirms which evidence areas are relevant to the Product File.

Stacking tower “Lumi”
FILE-2026-0488
Structure
Product context
Wooden toy 1–3 years Coated surface Great Britain Non-electric No magnets
Suggested evidence structure
Product identity
Mechanical & physical safety
Migration of certain elements
Small parts
Declaration of Conformity
Importer / product traceability
Packaging & warnings
Reviewed by importer
03 · Assess

Connect each record to what it is meant to support.

dossierwerk links each record to the relevant evidence area and assesses it against a transparent rubric. The result describes the strength of the evidence record — not product safety or regulatory compliance.

Evidence assessment per evidence item
Mechanical & physical safety
EN 71 test report
AStrong
Declaration of Conformity
Declaration_of_Conformity.pdf
BReviewed
Product identity
Supplier specification
CSupporting
Migration of certain elements
—
DGap

The assessment describes how a record supports an evidence requirement. It is not a product-safety or compliance determination.

04 · Resolve

Turn every open gap into a specific next step.

Missing or insufficient evidence becomes an internal task, a focused supplier request or a structured referral for further testing. Every response returns to the same evidence area.

The supplier sees only the request.
No access to the importer’s internal workspace.
Communication and date stay attached to the request.
EN 71-3 test report missing
Request from supplier Review internally Refer for testing
Importer
EN 71-3 test report
Due · 20 May
Please upload the current laboratory report for product variant LUMI-04 covering the evidence area identified in this request.
Request sent
Supplier
Stacking tower “Lumi”
EN 71-3 test report
Upload file
Submit
05 · Decide

The system organises the evidence. Your team records the judgement.

The responsible reviewer records what was considered, the outcome, the rationale and any unresolved conditions. dossierwerk preserves the decision; it does not make it.

Decision recorded FILE-2026-0488
Proceed with conditions
Reviewer
Jordan Lee · Compliance
Date
22 May 2026
Evidence considered
AMechanical & physical safety AMigration of certain elements BDeclaration of Conformity CProduct identity
Rationale
Core test evidence reviewed. Importer / product traceability record remains an open pre-shipment condition.
Open condition
Importer / product traceability record must be reviewed before shipment.
06 · Maintain

Preserve how the Product File reached its current state.

Uploads, requests, reviews, replacements and decisions remain visible in one chronological activity history. Prepare an evidence pack for review or handover without exposing internal notes.

Activity history
Supplier specification uploaded
12 May
Evidence assessed as insufficient · Jordan Lee
14 May
Additional report requested
15 May
Laboratory report received · Supplier Portal
19 May
Evidence assessment updated
21 May
Product decision recorded
22 May
Evidence pack
Included
Product and supplier details
Evidence index
Requirement coverage
Selected evidence
Decision records
Known limitations
Activity history
Excluded
Internal notes
Internal deliberations
Unselected communications

See the complete process in the guided demo.

Explore a pre-filled Product File and follow the path from product setup to evidence assessment, gap resolution and recorded decision.

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